Wedding Coordinator

Sydney Wedding Coordinator -
Enjoy Your Wedding Day Stress-Free

Why hire a professional wedding coordinator?

A dedicated wedding coordinator makes the final weeks and the big day smoother, calmer, and more fun!


Yes, you’ll have a venue coordinator, but their main focus is the venue—not your wedding.
They manage the space, food and drinks, and make sure your schedule doesn’t conflict with their services.
Some venues offer more support, others t00 as much.

A wedding coordinator, on the other hand, is your personal planning guide from start to finish.
They help with timelines, logistics, and vendor management, support your guests,
and handle any last-minute surprises—so you can actually enjoy your day.

 

Of course you could ask family, friends, or your celebrant or MC to help… but they also have their job to do. If you’d love peace of mind, expert advice, and a stress-free wedding journey, a coordinator is the best investment.

 

Wedding Fairy Godmother

For couples who have planned their wedding and want a calm, experienced coordinator to step in and ensure everything runs smoothly in the final stages and on the day.

You’ve done the planning — I bring it together and make it happen seamlessly.

What’s included:

  • 100+ step coordination checklist to keep everything on track
  • Planning support throughout your final stage of preparation
  • 1x planning meeting (~2 months prior) to finalise details and priorities
  • You create the run sheet, I refine, finalise and distribute to vendors
  • Run sheet + vendor coordination takeover (2 weeks prior)
  • Ceremony + reception planning guide
  • MC mentoring session (for a non-professional MC)
  • 6 hours on-the-day coordination (excluding celebrant time)
  • Full vendor + wedding party liaison on the day
  • Setup + pack-down support for personal items
  • Emergency kit on hand
  • Unlimited email/online support during planning
  • 20km travel
  • Additional hours: $150/hour
  • 150+ guests surcharge applies

$1300 (with ceremony)
$1400 (without)

Wedding Whisperer

For couples who want a more supported, guided experience, where the logistics are taken care of earlier and the planning stress is lifted off your shoulders.

This is your mini wedding planner experience — I become your central coordination hub, handling the time-consuming admin and logistics so you can focus on the fun parts like choosing your vendors, deciding the styling, and enjoying the process.

What’s included:

  • Everything in the Fairy Godmother Package
  • Early planning meeting (~4 months prior) to map structure + priorities – and I become the first point of contact for all logistics
  • Full vendor communication and logistics coordination after the first meeting
  • You send me all the booking info and I liaise direcly with vendors to gather info, confirm details, create the full day run sheet and contact list to manage flow
  • You stay included, but without the admin load
  • Ongoing coordination support throughout the planning process
  • Proactive management to ensure everything aligns smoothly for the day

Key difference:

This package is for couples who want to feel fully supported from the beginning, with logistics quietly handled in the background so planning feels easy, not overwhelming.

$1800/$1900

Coordination+MC Combo

The ultimate all-in-one peace of mind package for a smooth, stress-free wedding day.

You’ll receive $400 off the combined total, because my MC duties naturally overlap with key coordination tasks — giving you streamlined communication, consistent support, and one person fully across your day from planning to the end. Bookings that involve travel between locations or gaps of 2+ hours between commitments will incur a split-day surcharge.

$2100/$2600

MC vs Wedding Coordinator...
What's the difference?

MC

When I’m your MC, I’m front and centre, setting the tone, keeping the vibe, liaising with vendors and guiding your guests through
the celebration:

    • Time management & vendor coordination (during the reception only): Ensure all reception events happen on schedule, coordinating with vendors as needed — without interrupting the fun

    • Create the vibe & manage the flow: Welcome guests, announce key moments, keep everyone engaged and enjoying themselves and ensure the seamless event

    • Reception planning help: Offer tips, ideas, and guidance to help you shape a reception that reflects your style and feels perfectly suited to you.

    • MC time: Starts 30mins before the wedding party’s entrance, ends 4 hours later or when dancefloor opens. Extra hours available if required

Coordinator

When I’m your Coordinator, my job starts before the wedding day. On the day I’m working in the background, handling all the logistics so the day unfolds perfectly:

 

  • Full timeline management and plannig help: Support to make sure everything run smooth, on and before the big day. Tips, ideas, resources.

  • Pre wedding and on the day vendor and venue coordination: Confirm their schedule, requirements, monitor bump in/out, and resolve issues behind the scenes so your day runs effortlessly

  • Handle the details: Organise setup, decor, seating/welcome signs, guest book, polaroids, wedding favours… and have an emergency kit ready for unexpected issues.
  • MC support: MC mentoring and on the day I will remind them the timings, they just need to talk!
  • Coordination time on the day: 6 hours (excluding celebrant time) You choose the start and end time, with extra hours available if required. Additional 2 hours if you book MC+Coordination combo.

Photos by Georgia Burns Photography