Wedding Coordinator

Sydney Wedding Coordinator -
Enjoy Your Wedding Day Stress-Free

Why hire a professional wedding coordinator?

A dedicated wedding coordinator makes the final weeks and the big day smoother, calmer, and more fun!


Yes, you’ll have a venue coordinator, but their main focus is the venue—not your wedding.
They manage the space, food and drinks, and make sure your schedule doesn’t conflict with their services.
Some venues offer more support, others t00 as much.

A wedding coordinator, on the other hand, is your personal planning guide from start to finish.
They help with timelines, logistics, and vendor management, support your guests,
and handle any last-minute surprises—so you can actually enjoy your day.

 

Of course you could ask family, friends, or your celebrant or MC to help… but they also have their job to do. If you’d love peace of mind, expert advice, and a stress-free wedding journey, a coordinator is the best investment.

 

Wedding Fairy Godmother

This package is ideal if you’re already handling most of the planning yourselves, but want to hand over the final stretch and on‑the‑day to a professional – someone to ensure all your efforts come together in a calm, smooth wedding day.

  • Super helpful checklist, run sheet and contact list for you to fill out
  • Planning and coordination advice throughout the planning stage
  • Meeting ~2 months before – clarify ideas, priorities and next steps
  • 6 hrs (excluding the celebrant time) on the day coordination 
  • Vendor Communication and run sheet takeover 2 weeks prior – you draft the run sheet, I finalise and distribute
  • Detailed Ceremony/Reception planning guide, ready to use run sheet, contact list and checklist
  • MC Mentoring session for your non-professional MC
  • Assistance with setup and packing of personal items
  • Liaison with vendors, venue, MC and wedding party
  • Access to my emergency kit – pins, sewing kit, bandaids, makeup/stain remover wipes etc etc
  • Unlimited online contact
  • Additional hours on the day $150 per hour
  • Additional charge for a wedding with 150+ guests
  • 20km travel (in addition to the other booking)
  • The fee is $1400 without a celebrant or MC booking

$1300

Wedding Whisperer

Choose this if you want to focus on all the fun parts — picking your vendors, outfits, colour scheme, styling and music, while leaving the time consuming organisational details and logistics to an experienced professional who will ensure everything runs smoothly.

  • Everything in Wedding Fairy Godmother package
    +
  • Meeting ~4 months before – brainstorm, clarify ideas and steps, priorities and go over the checklist.
  • Full vendor communication and coordination from that point onward for all logistics 
  • Preparation, fine-tuning and distribution of a detailed run sheet and contact list to vendors and relevant parties
  • The fee is $2000 without a celebrant or MC booking

$1900

Want more?

Venue/vendor selection and communication from the start, styling consultation and suggestions, taking care of stationaries etc… Tell me what you need for a custom quote.

Coordination+MC Combo

The ultimate all-in-one peace-of-mind package for a smooth, stress-free wedding day.

You’ll receive $400 off the overall package plus up to 2 extra hours of on the day coordination to use before the ceremony or at the end of your reception.
Because my MC duties naturally overlap with key coordination tasks, combining both roles gives you streamlined communication, consistent support, and a seamless flow from planning to finish.

$2100/$2700

MC vs Wedding Coordinator...
What's the difference?

MC

When I’m your MC, I’m front and centre, setting the tone, keeping the vibe, liaising with vendors and guiding your guests through
the celebration:

    • Time management & vendor coordination (during the reception): Ensure all reception events happen on schedule, coordinating with vendors as needed — without interrupting the fun

    • Create the vibe & manage the flow: Welcome guests, announce key moments, keep everyone engaged and enjoying themselves and ensure the seamless event

    • Reception planning help: Offer tips, ideas, and guidance to help you shape a reception that reflects your style and feels perfectly suited to you.

    • MC time: Starts 30mins before the wedding party’s entrance, ends 4 hours later or when dancefloor opens. Extra hours available if required

Coordinator

When I’m your Coordinator, my job starts before the wedding day. On the day I’m working in the background, handling all the logistics so the day unfolds perfectly:

 

  • Full timeline management and plannig help: Create a detailed run sheet, making sure all transitions are smooth, on and before the big day. Tips, ideas, resources.

  • Pre wedding and on the day vendor and venue coordination: Confirm their schedule, requirements, monitor bump in/out, and resolve issues behind the scenes so your day runs effortlessly

  • Handle the details: Organise setup, decor, seating/welcome signs, guest book, polaroids, wedding favours… and have an emergency kit ready for unexpected issues.
  • MC support: MC mentoring and on the day I will remind them the timings, they just need to talk!
  • Coordination time on the day: 6 hours (excluding celebrant time) You choose the start and end time, with extra hours available if required. Additional 2 hours if you book MC+Coordination combo.

Photography courtesy of Georgia Burns Photograph